Benefits:

401(k)
401(k) matching
Competitive salary
Dental insurance
Health insurance
Opportunity for advancement
Paid time off
Savings bank
Training & development
Vision insurance
Wellness resources

The Administrative Assistant plays a key role in ensuring smooth daily operations by providing front-desk coverage, administrative assistance, compliance tracking, and logistics support. This full-time position requires a 40-hour work week and includes a range of clerical responsibilities, administrative assistance, recordkeeping tasks, logistics coordination, and inventory management. This position involves offering vital support to the administrative boosting overall performance & maintaining the efficiency of our daily operations.

The ideal candidate is highly organized, detail-oriented, and capable of juggling multiple responsibilities in a fast-paced environment. Proficiency in Microsoft Office, strong communication skills, and a professional, team-oriented attitude are essential for success in this role.

Responsibilities

Office Support

· Serve as the first point of contact for callers.

· Cover the front desk duties when the main receptionist is out.

· Keep the lobby area clean and well-organized.

· Stock and sanitize safety glasses and vests for visitors.

· Clean glass entryways and replace label maker labels as needed.

· Retrieve and distribute mail and packages.

· Alert team members when items are ready for pickup.

· Maintain business cards, maps, and postcard supplies.

· Update the internal phone extension list.

Administrative & Clerical Tasks

· Scan, file, and shred documents appropriately.

· Laminate documents and distribute them to the correct mailboxes.

· Assist with correspondence, email communication, and document preparation.

· Answer and route phone calls.

· Maintain organized digital and physical filing systems.

· Operate standard office equipment (copiers, scanners, printers, etc.).

· Order and maintain office supplies.

· Take and distribute meeting notes when required.

· Provide general administrative support to the Office Manager and other team members.

SDS & Compliance Management

· Oversee and keep the Safety Data Sheet (SDS) system and processes up to date.

· Request, save, and distribute SDSs to and from suppliers and customers.

· Send final SDSs to KHA system.

· Maintain and update Loop processes for the PDC and PIT teams processes by serving as the process liaison.

· Assist the Safety Department by regularly updating safety handbooks, policies, procedures, and Certificates of Insurance (COIs).

Financial & AP Support

· Scan and upload AP invoices to the server.

· Scan ACH lists and email them to the Accounting Manager.

· Prepare checks for mailing by organizing and placing them into envelopes.

· Assist with supplier and customer account updates.

· Support the AP process under the direction of the Accounting Manager.

· Provide assistance with financial responsibilities as needed by the Accounting Manager.

Logistics Administration

· Input and track vehicle mileage reports.

· Handle annual truck and trailer inspections.

· Manage monthly IFTA and fuel reports.

· Prepare quarterly fuel tax returns.

· Provide additional support for logistics operations as required.

Team & Office Coverage

· Provide backup coverage for office team members when absent (excluding the HR Department and Accounting Department).

· Offer support to the Office Manager by assisting with special projects and any additional responsibilities as needed.

· Proactively ask for additional tasks when all responsibilities are completed

Required Skills & Qualifications

· Strong organizational and time management skills

· High attention to detail

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

· Excellent written and verbal communication

· Ability to handle confidential information

· Friendly and professional demeanor

· Comfortable working independently and as part of a team

Working Conditions

This position involves working in an office setting and possible warehouse environment. Candidates should be prepared to adapt to various conditions and have a flexible schedule to accommodate logistics operations. The position generally requires extended periods of sitting at a desk while using a computer and phone. The Logistics Support Specialist may also need to work occasional overtime during peak periods or special events.

Schedule

Monday - Friday
7:00 am to 4:00 pm

Physical Requirements

The physical requirements for this position include the ability to sit at a desk and work on a computer for extended periods. The Logistics Support Specialist must be able to lift up to 50 pounds when necessary and access all departments within the organization's facilities.

Since 1996, family owned and operated Hoehn Plastics, Inc., has provided high quality recycled resins to the injection molding industry. Located in the heart of the Midwest, we have achieved long term partnerships with our customers through our strong team efforts. Hoehn Plastics Inc. prides itself on being not only family owned and operated but also in being connected with our employees. Together we are a team, together we operate as a work family, and together we ensure Hoehn Plastics runs efficiently. Everyone has a voice to be heard as we strongly encourage diversity and inclusion. This gives us the ability to promote growth, teamwork, and trust. We believe the culture of Hoehn Plastics thrives on our most valued asset, Our Employees.

We offer Competitive Starting Wages with Shift Premiums & a host of Benefits to qualifying employees.

Insurance Benefits: Health/Vision Insurance, Dental Insurance, Life Insurance, 401K Benefit & Matching, Paid Time Off starting as early as 6 Months, Wellness Program, & Career Advancement Opportunities.

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